Team Collaboration

Add team members, assign tasks, and work together

Working with Your Team

Task Board makes it easy to collaborate with your team. Add members, assign tasks, and communicate through comments.

Good collaboration tools should fade into the background. That's why Task Board keeps communication simple: assign tasks so everyone knows their responsibilities, leave comments to discuss details, and mention teammates when you need their attention. No complicated permission systems or confusing notification settings. Everyone on your team sees what they need to see, and the work moves forward.

Adding Team Members

Team members have full access to boards and can create, edit, and track time on tasks.

How to Add a Team Member

Go to Settings (click your avatar in the top right)
Select the "Team" tab
Click "Add Team Member"
Enter their email address
They'll receive an invitation email to join your team

Note: Adding team members requires a Team plan subscription. Each member costs an additional fee. See Billing & Plans for pricing.

Assigning Tasks

Assign tasks to specific team members so everyone knows what they're responsible for.

Open the task you want to assign
Click on the "Assignee" dropdown
Select a team member from the list
The assignee will see the task in their "My Tasks" view
They'll also receive an email notification

Comments & Communication

Keep all task-related discussions in one place with comments.

Adding Comments

Open any task and use the comment box at the bottom to add notes, updates, or questions.

@Mentions

Type @ followed by a name to mention someone. They'll receive an email notification.

Comment box with rich text formatting

Board Access & Permissions

Control who can see and edit each board.

Board owners have full control - they can edit settings, invite members, and delete the board
Team members can view and edit tasks, track time, and add comments on boards they're added to
Guests have limited access - see Guest Access for details

Team Members vs Guests

Not sure which to use? Here's a quick comparison.

Feature	Team Member	Guest
View tasks
Create & edit tasks
Track time
Add comments
Cost	Per-user fee	Free

Frequently Asked Questions

How many team members can I add?

There's no limit on team size. Add as many team members as you need. Each additional team member adds to your monthly subscription at the per-user rate shown on our pricing page.

Can team members see all boards?

Team members can only see boards they've been added to. Board owners control who has access to each board. This lets you keep client projects separate from internal work.

What happens to tasks when someone leaves the team?

When you remove a team member, their assigned tasks remain on the board but become unassigned. Time entries they logged are preserved. You can reassign their tasks to other team members.

Can I assign a task to multiple people?

Each task can have one assignee. For tasks that require multiple people, consider breaking them into subtasks or using comments to coordinate who's doing what.

How do email notifications work?

Team members receive emails when they're assigned a task, mentioned in a comment, or when there's activity on their assigned tasks. Notification preferences can be adjusted in account settings.